Event Liability (Non-UC Parties)

Prior to the event you must deliver a Certificate of Insurance to the facility in charge of the space. The Certificate should be accompanied by a note listing the name of the event sponsor, the date of the event, and the location of the event (since some departments control multiple venues).

If you already have insurance coverage, please have your insurance company send the facility in charge of the space a Certificate of Insurance.

Certificate requirements are listed below. However, always check with the university as coverage requirements may differ for various reasons/circumstances.

• You or your company must be listed as the Insured.
• The event sponsor must be listed as an Additional Insured.
• The Insurer/Producer name and contact information must be on the Certificate.
• The policy start and end date must encompass the entire length of your event.
• The policy must include General Liability coverage of at least $1,000,000 per occurrence, $2,000,000 aggregate.
• The Certificate of Insurance must provide 30 days’ advance written notice for any modification, change, or cancellation of any component of the insurance coverage.
• If you are bringing a vehicle, the policy must include Automobile Liability coverage of at least $1,000,000. This coverage is not provided through AMBA CampusConnexions, please seek advisement from a local insurance agent.
• If you bring in employees, the policy must include evidence of Workers’ Compensation coverage. This coverage is not provided through AMBA CampusConnexions, please seek advisement from a local insurance agent.

If you do not have general liability insurance coverage of your own, you may obtain coverage by clicking the Apply Online button above. A Certificate of Insurance will be issued immediately upon payment for most events (unless further underwriting review is necessary). * The Certificate of Insurance is your proof of coverage and should be given to the facility in charge of the space prior to the event. 

*Please note that submission of a completed application and/or premium payment is not a guarantee of coverage. Coverage is not in place for your event until a Certificate of Insurance is provided.

If you’re hosting an event for which the Campus requires Abuse and Molestation coverage in addition to the Event Liability coverage, coverage is not available with the University of California’s Event Liability policy.

Instead, please go to the ‘Download PDF Forms’ menu above to print the applicable SMIC Application (Special Events, Sports Teams/Leagues or Clubs/Groups).  Complete all application sections required for General Liability and for Abuse and Molestation coverage.  There is no option to apply for Abuse and Molestation coverage by itself.  We partner with Special Markets Insurance Consultants (SMIC) to provide quotes for this coverage. Please check with the Campus to ask for their minimum required Abuse and Molestation coverage limits.

What is Participants Legal Liability?

Participants Legal Liability provides coverage for claims you are legally obligated to pay because of actions brought against you, the Named Insured, by players and/or other participants. Participant means any player, coach, manager, staff member, team worker, official, media personnel, cheerleader, or band member practicing for, or participating in, the sporting event. This means all of your team members and players and any participating non-members! Participant liability insurance, like all liability policies, would provide coverage to the injured party only if the named insured were liable.

****Failure to comply with one, or both, of the following requirements will affect Participant Legal Liability in place for any event even if a Certificate of Insurance is provided.****

1. Excess Accident Medical Insurance Requirements
   • The event liability policy requires all players/participants to have Accident Medical coverage in force with a limit of no less than $10,000 for each of your participants (players).
   • If no Accident Medical coverage is in place, a deductible of not less than $10,000 will apply to any general liability claim for Participants Legal Liability. This deductible applies separately to each claim, or suit, with respect to any “Insured Person”. The limit of insurance will not be reduced by the amount of this deductible.
   • Select the applicable application from the Download PDF Forms menu based on your organization type: Sports Teams/Leagues, Clubs/Groups, or Special Events to obtain an Accident Medical policy for your sports related event.
   • Complete the SMIC Application to purchase only Excess Accident Medical coverage of at least $10,000 per participant through our trusted business partner, SMIC (Special Markets Insurance Consultants).
2. Waiver and Release Form System Requirements
   • The carrier also requires a Waiver and Release form system that is regularly maintained and followed.
   • Failure to meet this requirement will mean that each claim for Participants Legal Liability is subject to a $10,000 deductible.
   • This system must secure and maintain properly executed Waiver and Release forms for all participants.
   • For minor participants (under eighteen years of age) you must always secure and maintain properly executed Minor Waiver and Release forms signed by the parent or legal guardian.

Accident Medical coverage and waivers are not required if coverage is only being purchased for spectators at a sporting event.

Make Sure the Required Insurance is in Place.

If you will have any Vendors, Exhibitors, or Performers providing any of the following goods or services at your event, they must provide proof of insurance coverage naming your organization and The Regents of the University of California as Additional Insureds.

• Food Examples: caterers, restaurants.
• Entertainment Examples: bands, bounce house owners, theatrical troupes.
• Any other goods or services with serious inherent risks that can be reasonably foreseen.

First, ask whether they already have liability insurance coverage for their business.

• If they do, they must send a Certificate of Insurance to the department in charge of the facility you are using.
• If they do not, they may apply for university approved coverage at affordable prices via the ‘Apply Online’ button on this page as a Vendor, Exhibitor, or Performer.

Certificate requirements are listed below. However, always check with the university as coverage requirements may differ for various reasons/circumstances.

• The Vendors, Exhibitors, or Performers must be listed as the Insured.
• The REGENTS OF THE UNIVERSITY OF CALIFORNIA and you or your organization must be listed as Additional Insureds.
• The Insurer/Producer name and contact information must be on the certificate.
• The policy start and end date must encompass the entire length of your event.
• The policy must include General Liability coverage of at least $1,000,000 per occurrence, $2,000,000 aggregate.
• The Certificate of Insurance must provide 30 days’ advance written notice for any modification, change, or cancellation of any component of the insurance coverage.
• If they’re bringing a vehicle onto campus, the policy must include Automobile Liability coverage of at least $1,000,000. This coverage is not provided through AMBA CampusConnexions, please seek advisement from a local insurance agent.
• If they’re bringing employees onto campus, the policy must include evidence of California Workers’ Compensation coverage. This coverage is not provided through AMBA CampusConnexions, please seek advisement from a local insurance agent.